October 2025 Agenda

I. Welcome

II. Review Trust Lands Budget 2025-2026

Providence Trust Lands Budget 2024-2025			Amount Remaining as of: 10/15/25
Instructional Aides	$105,854.23		$92,728.05
Computer Supply	$8,280		$0.00
Computer Software	$800		$0.00
Subscriptions	$1,231		$0.00
TOTAL ALLOTMENT	$116,165.23		Balance $92,728.05

III. New Business

1. Introductions

2. Overview of Meetings for the Year

3. Nominations

IV. Adjourn - Next Meeting: November 19, 2025

* Denotes School Employee

Providence Elementary School Community Council

Meeting Minutes – October 15, 2025

Location: Providence Elementary School

Attendees:

• Christa Anderson
• Stephanie Brown
• Lauren Hall
• Kylee Maughan
• Randall Bagley
• Jeff Keck
• Lindsey Johnson

Meeting Proceedings

1. Overview of Meetings for the Year

The council discussed the general overview of meetings scheduled for the 2025–2026 school year, including expected topics, procedures, and goals for the council.

2. Rules of Order and Procedures

The council reviewed the established rules of order and procedures to ensure meetings are conducted efficiently and transparently.

• Motion: Mr. Jeff Keck motioned to approve the rules and procedures as written.
• Vote: The council unanimously voted in favor of the motion.
• Decision: Rules and procedures were approved as presented.

3. Agenda Guidelines

The council noted the importance of having all discussion items formally listed on the meeting agenda.

• Items for discussion must be submitted in advance to be included on the agenda.
• Agenda items and minutes from the previous meeting are due one week prior to the next scheduled community council meeting.

4. Election of Chair

Kylee Maughan nominated Christa Anderson to serve as the Chair of the Community Council.

• Vote: The council unanimously voted in favor of the nomination.
• Decision: Christa Anderson was officially elected as Chair

Meeting Adjourned

I. Welcome

II. Review Trust Lands Budget 2025-2026 

III. New Business

1. School Safety

2. Internet Safety

IV.  Adjourn - Next Meeting: January 28, 2026

* Denotes School Employee

Providence Elementary School Community Council

Meeting minutes-November 19, 2025

Location: Providence Elementary School

Attendees:

Christa Anderson

Jeff Keck

Stephanie Brown

Lindsey Johnson

Meeting Proceedings:

1. Review of Land Trust Budgets

The council reviewed the budget for 2024-2025 as well as the balance remaining as of 10/15/25..At the next meeting in January, there will be mid-year data to review to assist the council on the allotments best use.

2. New Business

    A) School Safety: The council reviewed the safety routes surrounding the campus. Mr. Jeff Keck proposed a map of safe walking routes for student access.

*Motion: Mr. Jeff Keck motioned to approve the safe routes map.

*Vote: Council unanimously voted in favor of the motion.

*Decision: The safe routes map was approved as presented.

    B) Internet Safety: The council discussed two methods of internet safety currently being utilized by Providence Elementary.  The use of Google accounts as well as Go Guardian were discussed. 

Meeting Adjourned.

I. Welcome

II. Review Trust Lands Budget 2025-2026 

III. New Business

1. Rules of Order & Procedure Update

2. Data Review & Root Cause Analysis

IV.  Adjourn - Next Meeting: February 25, 2026

* Denotes School Employee

Providence Elementary Community Council Meeting Minutes

Date: January 28

Location: Providence Elementary

Attendance

• Christa Anderson
• Stephanie Brown
• Heidi Cole
• Lauren Hall
• Kylee Maughan
• Jeff Keck

Agenda Items & Discussion

Rules of Order & Procedure Update

Council reviewed updates to the Rules of Order and Procedures and confirmed the following timeline and processes:

Election Timeline

• Volunteer interest gathered in April
• Names submitted by May 5
• Nominees posted May 6–16
• Ballots sent home May 17–27

Membership Policies

• Members will be replaced after 3 consecutive absences
• Resignations must be submitted in writing to the council chair

School Data Review

Administration shared current school performance data:

• School is performing at or above district averages in most areas
• Second highest reading scores in the district
• Teachers completed Letters training, allowing for greater instructional flexibility
• Early data shows the training is positively impacting outcomes
• Some learning gaps remaining 

A School Improvement Plan is being developed to address these gaps and will be discussed further at the next meeting.

Motions

• Motion to approve data review and next steps: Kylee Maughan
• Second: Stephanie Brown
• Vote: Unanimous approval

Meeting adjourned 

Wednesday, February 25th, 2026

I. Welcome

II. Review Trust Lands Budget 2025-2026 

III. New Business

1. School Improvement and Land Trust Plan Review

IV.  Adjourn - Next Meeting: March 25, 2026

* Denotes School Employee